If you have an event coming up in the next couple of months and you really want to make it super exciting and special you have a whole lot to think about from a planning perspective.Things like type of event, whether you are going to have a specific theme, number of guests, venue, catering, music, entertainment, and so much more.
Once you have in mind the type of event you want to organize, you will want start creating a rough outline.
Create Your Event Vision and Plan
You will want to create your event vision and plan based on the type of event or party that you are planning. This consists of event or party theme, décor, invitations, signature cocktail lists, food menu, type of entertainment, fun and interactive extras like props, photo booths, and more. You also want to think about your guest list, how many people you will be inviting, and how many will realistically attend.
Book Your Venue of Choice in Advance
This is probably one of the most important things that you can do: booking the venue. If this is a major life event or you have a larger than normal guest list, you will need to book the venue well in advance.
Depending on where you live, each event venue will have its own requirements for booking. Be prepared to pay an initial deposit to secure your date especially if you have a huge guest list. If you are looking for Los Angeles event space you will have a great deal of options to choose from and competition to get into some of the spaces can be tough.
At the P in LA, for example, is a venue that can cater to events ranging from small to mid-sized events as well as events with 600 plus guests. Be sure to check your venue’s booking policy to ensure that there are no surprises or mistakes when planning your party and securing your date.
Check and Check Again
If you will be depending on different vendors for each aspect of your party, you will need to be organized and to be constantly following up with each vendor to ensure that everything is on schedule.
The best way to do this is to keep all the vendors details that you are using for the event organized in one place so that you can monitor progress, jot down notes, and make any necessary adjustments. If you love Excel spreadsheets create a vendor spreadsheet for yourself to stay organized.
Ask for Help
Finally, if you feel overwhelmed and you can’t handle it all, enlist the help of a trusted family members or close friends. You can outsource one aspect of the event planning responsibilities such as managing the guest list, or overseeing RSVP’s to someone you trust. Whatever it takes to take some of the pressure off.
Planning an event or party should be a fun, and exciting time for you and for the person you are planning it for. Enjoy it!